![]() ![]() Click on the folder you want to archive and any sub-folder that you select will be included in the manual archive.Ĥ. Select the Archive this folder and all sub-folders option.ģ. Select the File tab and click on the Clean up Tools option.Ģ. Archive Emails in Outlook 2010 Manuallyįollowing instructions will you help you with the process:ġ. Click OK and the process will be completed. Mark the check box beside Include Items with “Do not AutoArchive” checked option to archive the individual items that are excluded from archive.ĥ. pst files if you want to keep some files longer in a folder than other files like, if you want your files from Sent Items to be kept in for longer than Inbox.Ĥ. Here, enter a date under the Archive Items Older than field.ģ. Click on the Archive this folder and sub-folder option.Ģ. Confirm these things and then move forward to archive emails in Outlook 2013, 2016.ġ. Also, your organization might have a retention policy for the Archive feature. ![]() However, these would be stored in your email server and, therefore, not solve any server space issues.Note: The AutoArchive feature may not be available to you if your account is configured to an Exchange Server. For example, you could instead set up multiple folders to file them in. This isn’t the only way to organise your emails. It helps to keep your mailbox organised and minimal, enabling you to focus on your most current emails. Organising your emailsĪrchiving provides long term storage for emails which you want to keep, but don’t need to have regular access to. In this case you might want to consider an alternative backup method. Therefore, if you tend to open Outlook as soon as you start your computer and leave it open until you shut down, then OneDrive may never have an opportunity to fully sync your email archive folder, so it will remain just on your desktop. However, note that this backup won’t happen while Outlook is open. If you use OneDrive then you can also include your email archive in the files which are backed up to the cloud. Therefore, archiving to your desktop may be necessary.īacking up emails archived on your desktop If you are on a different Microsoft 365 arrangement, however, your emails will be stored on servers which may have lower capacity limits. With Exchange you have 50GB and this increases to 100GB with Business Premium or Enterprise. If you use Microsoft Exchange, Microsoft 365 Business Premium or Microsoft 365 Enterprise then this isn’t an issue, because you have ample storage in your email server. ![]() This prevents email servers becoming overloaded due to large mailboxes. Moving emails to archive removes them from your email server, so you only have a copy of them on your desktop. There are two main reasons to archive emails: 1. You can manually archive emails or set up rules to archive automatically, for example to archive emails which arrived before a certain date. If you use or have POP/IMAP accounts then your set up will differ. This is based upon users who have Microsoft 365 or Microsoft Exchange. In this article we explore why you should archive emails in Outlook and how to find them afterwards. Learn: How to find emails which have been archived in Microsoft Outlook ![]()
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